Privacy Policy & Terms & Conditions

Travel Traces hereby declares that we will never misuse, sell, or exploit any user data for any malicious purpose. Your privacy and trust are of utmost importance to us. However, if required by law, or upon receiving a legal notice, we are obligated to share relevant user data under the Right to Information Act or as per any legal mandate.

All legal matters shall fall under the jurisdiction of Ahmedabad, Gujarat, where our firm is registered.

• A trek or trip with Travel Traces is considered confirmed only after an official confirmation email is issued.

• By booking any travel service with Travel Traces, it is assumed that the participant unconditionally accepts all terms and conditions outlined herein.

• All adventure activities (trekking, camping, river crossing, etc.) are complementary in nature, even when mentioned in the itinerary.

• In the event of unforeseen conditions like bad weather, political unrest, natural calamities, or other force majeure, if any activity is canceled, no refund shall be applicable.

• Adventure travel involves inherent personal and physical risk, including potential injury, illness, or death. By booking, the participant assumes full responsibility and releases Travel Traces from all liabilities related to such risks.

• Travel Traces reserves the right to modify or cancel any part of the itinerary due to circumstances beyond our control (weather, strikes, operational issues, etc.).

• In such events, any additional costs incurred (accommodation, transport, food, etc.) shall be borne by the participant.

• If the trip is carried on under a revised itinerary, it will be considered that the participant has accepted the changes.

• Travel Traces does not provide a detailed cost breakup for the package price.

• All packages must be fully paid prior to the start of the journey.

• Participants must carry valid original and photocopy of government-issued ID proofs.

• One photocopy must be submitted to Travel Traces before the trip.

• Failure to present valid ID or documentation may lead to denial of service without any refund liability.

• Any physical or mental disability must be disclosed at the time of booking—for yourself or anyone you're booking for.

• Failure to do so may result in termination from the trip at any stage, without refund, if it poses a risk to the individual or the group.

• It is the participant's responsibility to consult a doctor and obtain necessary vaccinations before the trip.

• Travel Traces is not liable for any health issues arising during or after the trip.

• In group travel, participants must maintain respectful behavior. Any act of aggression, misbehavior, or disruption may result in removal from the group at your own expense.

• Any damage to property or discomfort caused to co-travelers may incur a penalty.

• It is the participant's responsibility to report on time for transportation (bus, train, flight).

• Travel Traces is not liable if the participant misses a departure or fails to board the group transport.

• All participants must travel together in the assigned group vehicle unless otherwise permitted.

• For bookings involving train/flight/bus tickets, any charges deducted by third-party platforms (like IRCTC, airlines, OTAs) will be borne by the participant.

• Refunds will be processed after deducting such charges as per third-party policies.

• By participating in a Travel Traces trip, you consent to being photographed or filmed during activities, which may be used for social media or marketing purposes.

• We ensure that your privacy and safety are respected at all times.

• Allocation of accommodation and amenities is handled by the Travel Traces team or trip leader. Their decision will be final and binding.

• Participants should understand that trekking and adventure travel may not offer home-like comfort. Patience, flexibility, and team spirit are expected at all times.

• Travel Traces does not own or control airlines, hotels, restaurants, or transport companies. Therefore, we are not liable for any schedule changes, service breakdowns, or delays caused by such third parties.

• Participants must understand the risks of adventure travel, including political, cultural, and geographical challenges, and release Travel Traces from all claims arising from such risks.